Electronic Thesis and Dissertation Deadlines

Deadlines:
Electronic Thesis and Dissertation (ETD)

Fall
2019

Spring
2020

Summer
2020

Fall
2020

Classes Start

Aug. 20, 2019
Jan. 6, 2020
May 11, 2020
Aug. 31, 2020**

Degree Application

Sep. 13, 2019
Jan. 31, 2020
June 29, 2020
Sep. 25, 2020

Doctoral Dissertation Submission

Sep. 27, 2019
Feb. 12, 2020
June 19, 2020**
Oct. 7, 2020**

Master's Thesis Submission

Oct. 25, 2019
Mar. 12, 2020
July 17, 2020**
Oct. 28, 2020**

Final Submission (all ETD students)

Nov. 15, 2019
Apr. 2, 2020
July  29, 2020**
Nov. 18, 2020**

Final Clearance (Approval)

Dec. 6, 2019
Apr. 24, 2020
Aug. 14, 2020**
Dec. 11, 2020**

Clear Prior
(to the upcoming term)

Jan. 3, 2020
June 8, 2020**
Aug. 28, 2020**
Jan. 4, 2021
Notes:
Spring 2021 and summer 2021 dates will contin
ue to be monitored for updates but are anticipated to follow the official academic calendars dates posted here: https://catalog.ufl.edu/graduate/calendar/
**  These deadlines have been extended due to the COVID-19 Pandemic. We, with all other UF authorities, continue to monitor the developments of the coronavirus (COVID-19). The Graduate School will keep you posted if further changes to policy, procedures or future deadlines are deemed prudent.
To hyperlink to our deadlines, always use the shortened perpetual url of http://graduateschool.ufl.edu/editorial/deadlines. (This purl will never change, even as the attachments behind it will be appropriately updated.) To print the current academic year's deadlines, click here. (This url will periodically be updated and should, in turn, not be linked from your website.)

Thesis and Dissertation Format Requirements

Follow this link to view the format guidelines governing UF Theses and Dissertations.
Here, http://graduateschool.ufl.edu/graduate-life/graduation/graduation-checklist/, you will find the complete checklists for thesis and dissertation students.

Thesis and Dissertation:  Final-Term Procedures and Steps

Degree Application

A Degree Application MUST be submitted BEFORE you can submit a document for review by the Graduate School Editorial Office and prior to the degree application during your intended term of degree award.  Degree applications are filed through ONE.UF.  

Please note: At the beginning of the term, a “Degree Application not found” error may occur even with a valid degree application on file. This may occur until the Graduate Records Office has completed degree certification for the previous semester’s graduating class.  Should you receive this error message and have submitted your degree application more than 1 business day ago, please forward a copy of your current degree application, along with your PDF thesis or dissertation document, to the Graduate School Editorial Office via an email to gradedit@aa.ufl.edu, and we will be happy to set up a record for you. 


Doctoral Dissertation First Submission

This is the last day to sign into GIMS in order to upload your fully formatted doctoral dissertation in PDF format for review by one of our editors.  The dissertation must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term.  All submissions are made via the Graduate Information Management System (GIMS).  Once logged into GIMS, you will see a link to create your editorial package. 

Please note:  Doctoral students must orally defend their dissertation by the Final Submission deadline but are not required to defend prior to submitting their dissertation for the First Submission review by the Editorial Office.  Although not required to defend prior to making the first submission, a transmittal letter must be posted to GIMS by the academic unit prior to any doctoral student attempting to submit their dissertation for first submission review by the Editorial Office.  


Master's Thesis First Submission

This is the last day to sign into GIMS in order to upload your fully formatted master's thesis in PDF format for review by one of our editors.  The thesis must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term.  All submissions are made via the Graduate Information Management System (GIMS).  Once logged into GIMS, you will see a link to create your editorial package. 

Please note:  Students obtaining a master's degree must orally defend prior to making their first submission to the Editorial Office.  Accordingly, for master’s students, the final exam data must be posted to GIMS by the student's academic unit prior to the student submitting the thesis for First Submission review by the Editorial Office.  It is recommended that as soon as the oral defense has occurred successfully, the final exam data should be posted simultaneously to GIMS by the department, and the student should promptly submit the thesis to the Editorial Office for review.   If additional revisions, to the thesis document, are necessitated, the Committee Chair can hold the ETD Signature Page from posting into GIMS until all changes to the thesis document have been made to the satisfaction of the committee.  This form must be posted to the student’s GIMS record by the Final Submission deadline, for the intended term of graduation.


Final Submission

This is the last day to make your first attempt at final acceptance by the Graduate School's Editorial Office.  This date only applies to thesis and dissertation students who have successfully met the First Submission deadline previously. This is the last potential day to submit the final document for review by the Editorial Office via GIMS. The final thesis/dissertation must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term.

Please note: If additional revisions, to the thesis or dissertation, after the oral defense, are necessitated, the Committee Chair can hold the ETD Signature Page from posting to GIMS until all changes to the document have been made to the satisfaction of the committee. However, this form must be posted to the student’s GIMS record by the Final Submission deadline, within the intended term of degree award. Students cannot make a final submission or achieve Final Clearance status with the Editorial Office without this form in place. Students cannot submit the PDF document for final review by the Editorial Office until it has been cleared by their committee for publication, and the ETD Signature Page has been submitted, as once accepted by the Editorial Office, no further changes can be permitted to the final document.  Since there are hundreds of students with this same deadline, our office recommends submitting at least 5 business days in advance of all submission deadlines.


Final Clearance (Approval)

This is the last day to achieve final approval and acceptance by the Graduate School's Editorial Office.

Please note: This deadline only applies to students who have successfully met both First and Final Submission Deadlines.  The final thesis/dissertation must be accepted by 5:00 p.m. on this deadline in order for a degree award this term.  Most students complete all requirements well in advance, to ensure they do not face the chance of not graduating during their intended term of degree award. As there are hundreds of students with this same final clearance deadline, this deadline is firm.  


Clear Prior Final Approval Deadline
(for an intended degree award in the upcoming semester)

This is the last day to achieve final approval and acceptance by the Graduate School's Editorial Office with the intent of a degree award during the upcoming semester, with a waiver of the final-term registration requirements and fees for that upcoming semester. 

Please note: This deadline only applies to students who have successfully met the First Submission Deadline.  The student may have missed the Final Submission and/or the Final Clearance Deadline, however, during their original intended term of degree award.  Clearing prior is a possibility only for thesis and dissertation students who have met all published deadlines for the current term except Final Submission and/or Final Clearance from the Graduate School Editorial Office. No other students are eligible. 

Clearing Prior permits students to be exempt from registration in their final term (the term in which the degree will be awarded).  Among other requirements, the final thesis/dissertation must be accepted (not just submitted) by 5:00 p.m. on this deadline. For this reason, we recommend submitting the document at least 10 business days in advance of this clearance deadline.  


Temporary Waiver of In-Person Attendance Requirements for Final Defenses

For both the fall semester of 2020 and the spring semester of 2021, the Graduate School will waive the requirement for physical presence in accomplishing final oral examinations to facilitate conducting such examinations in an electronic medium, utilizing Zoom, or some similar on-line mechanism, at the discretion of the academic units.  It continues to be expected such events will occur in “real-time” with the candidate and all committee members participating together.  Academic units should devise a mechanism for obtaining and retaining the required faculty signatures and then submitting the outcomes of the exams and defenses electronically into SIS (Student Information System) promptly.