Electronic Thesis and Dissertation Deadlines

Deadlines:
Electronic Thesis and Dissertation (ETD)

Summer
2021

Fall
2021

Spring 2022

Summer 2022

Classes Start

May 10 Aug 23 Jan 5 May 9
 

Degree Application

June 30 Sep 17 Jan 28 June 29
 

Doctoral Dissertation Submission

June 8 Sep 29 Feb 9 June 10

Master's Thesis Submission

July 12** Oct 27 March 4 July 8

Final Submission (all ETD students)

July  28 * Nov 19 April 1 July 22

Final Clearance (Approval)

Aug 4 Dec 8 April 20 Aug 5

Clear Prior
(to the upcoming term)

Aug. 20  Jan 4 May 6 Aug 23
Notes:
* Date extended due to COVID-19.
** Date extended due to Tropical Storm Elsa.

To hyperlink to our deadlines, always use the shortened perpetual url of http://graduateschool.ufl.edu/editorial/deadlines.
This purl will never change, even as the attachments behind it will be appropriately updated.

Thesis and Dissertation Format Requirements

Follow this link to view the format guidelines governing UF Theses and Dissertations.
Here, http://graduateschool.ufl.edu/graduate-life/graduation/graduation-checklist/, you will find the complete checklists for thesis and dissertation students.

Thesis and Dissertation:  Final-Term Procedures and Steps

Degree Application

A Degree Application MUST be submitted BEFORE you can submit a document for review by the Graduate School Editorial Office and prior to the degree application during your intended term of degree award.  Degree applications are filed through ONE.UF.  

Please note: At the beginning of the term, a “Degree Application not found” error may occur even with a valid degree application on file. This may occur until the Graduate Records Office has completed degree certification for the previous semester’s graduating class.  Should you receive this error message and have submitted your degree application more than 1 business day ago, please forward a copy of your current degree application, along with your PDF thesis or dissertation document, to the Graduate School Editorial Office via an email to grad-edit@ufl.edu, and we will be happy to set up a record for you. 


Doctoral Dissertation First Submission

This is the last day to sign into GIMS in order to upload your fully formatted doctoral dissertation in PDF format for review by one of our editors.  The dissertation must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term.  All submissions are made via the Graduate Information Management System (GIMS).  Once logged into GIMS, you will see a link to create your editorial package. 

Please note:  Doctoral students must orally defend their dissertation by the Final Submission deadline but are not required to defend prior to submitting their dissertation for the First Submission review by the Editorial Office.  Although not required to defend prior to making the first submission, a transmittal letter must be posted to GIMS by the academic unit prior to any doctoral student attempting to submit their dissertation for first submission review by the Editorial Office.  


Master's Thesis First Submission

You should submit your master's thesis to our office for review as soon as you successfully pass your oral defense.  Once you successfully orally defend, your department should submit your final exam form into SIS.  The submission deadline is the last day to sign into GIMS in order to upload your fully formatted master's thesis in PDF format for review by one of our editors--do not wait until this day to submit a document for review.  The thesis must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term.  All submissions are made via the Graduate Information Management System (GIMS).  Once logged into GIMS, you will see a link to create your editorial package. 

Please note:  Students obtaining a master's degree must orally defend prior to making their first submission to the Editorial Office.  Accordingly, for master’s students, the final exam data must be posted to SIS by the student's academic unit prior to the student submitting the thesis for First Submission review by the Editorial Office.  It is recommended that as soon as the oral defense has successfully occurred, the final exam date should be posted by the department, and the student should promptly submit the thesis to the Editorial Office for review.   If additional revisions, to the thesis document, are necessitated, the Committee Chair's designee should hold the ETD Signature Page from posting into GIMS until all changes to the thesis document have been made to the satisfaction of the committee.  The ETD Signature Page must be posted to the student’s GIMS record by the Final Submission deadline, within the intended term of degree award.


Final Submission

As soon as the ETD Signature Page has been signed by your full committee and posted to GIMS, you should submit your final document for review by our office.  Do not wait until the final submission deadline to do so.  The final submission deadline is the last day to make your first attempt at final acceptance by the Graduate School's Editorial Office.  This date only applies to thesis and dissertation students who have successfully met the First Submission deadline previously. This is the last potential day to submit the final document for review by the Editorial Office via the Graduate Information Management System (GIMS). The final thesis/dissertation must be submitted no later than 5:00 p.m. on this deadline in order to move forward toward a degree award this term.

Please note: After the defense, if additional revisions to the thesis or dissertation are necessitated, the Committee Chair's designee can hold the ETD Signature Page from posting to GIMS until all changes to the document have been made to the satisfaction of the committee. However, this form must be posted to the student’s GIMS record by the Final Submission deadline, within the intended term of degree award. Students cannot make a final submission or achieve Final Clearance status with the Editorial Office without the ETD form in place. Students cannot submit the PDF document for final review by the Editorial Office until it has been cleared by their committee for publication, and the ETD Signature Page has been submitted, as once accepted by the Editorial Office, no further changes can be permitted to the final document. 

Since there are hundreds of students with these same deadlines, to ensure you meet your intended goal, our office recommends submitting at least 7 business days in advance of all submission deadlines.


Final Clearance (Approval)

This is the last day to achieve final approval and acceptance by the Graduate School's Editorial Office.

Please note: This deadline only applies to students who have successfully met both First and Final Submission Deadlines.  The final thesis/dissertation must be accepted by 5:00 p.m. on this deadline in order for a degree award this term.  Perspicacious students complete all requirements well in advance of this deadline, to ensure they do not face the chance of not graduating during their intended term of degree award. As there are hundreds of students with this same final clearance deadline, which degree certification directly follows, this deadline is firm.  


Clear Prior Final Approval Deadline
(for an intended degree award in the upcoming semester)

This is the last day to achieve final approval and acceptance by the Graduate School's Editorial Office with the intent of a degree award during the upcoming semester, with a waiver of the final-term registration requirements and fees for that upcoming semester. 

Please note: This deadline only applies to students who have successfully met the First Submission Deadline.  The student may have missed the Final Submission and/or the Final Clearance Deadline, however, during their original intended term of degree award.  Clearing prior is a possibility only for thesis and dissertation students who have met all published deadlines for the current term except Final Submission and/or Final Clearance from the Graduate School Editorial Office. No other students are eligible. 

Clearing Prior permits students to be exempt from registration in their final term (the term in which the degree will be awarded).  Among other requirements, including the successful oral defense, the final thesis/dissertation must be accepted (not just submitted) by 5:00 p.m. on this deadline. For this reason, we recommend submitting the document at least 7 business days in advance of this clearance deadline.  

A student requesting to clear prior must meet ALL of the following criteria:

  • The student has successfully submitted a degree application for the current term within the published deadlines, as confirmed from ONE.UF.

  • The student has appropriately satisfied the current-term registration.

  • The student has successfully met the current-term first submission deadline for the thesis or dissertation, as confirmed by the Editorial Office, via a confirmation email to the student and committee chair.

  • The student has successfully met all other degree and administrative requirements, within the published deadlines for the current term, except Final Submission and/or Final Clearance with the Graduate School Editorial Office.

  • The student is in the process of finalizing the thesis or dissertation with the Graduate School Editorial Office. No other students are eligible.