To maintain progress in your graduate program, you will need to follow the regulations and procedures in place here at UF. This page will briefly review resources available for your reference, to remain in compliance with relevant policy during your time as a graduate student.
Making progress towards your degree will require you to follow administrative policies set by a number of campus organizations, including your graduate program, your college, and the Graduate School. There will also be regulations in place to ensure that your academic work meets the requirements of governing bodies like UF's accreditating organization (SACS) and the Florida Board of Governors.
Both the Graduate School and your graduate program have collected pertinent information to guide you, which can be found in the following resources:
You should receive a copy of your program's handbook when you attend program orientation activities, or may find them available online. They will outline relevant deadlines and milestones for completing your program's degree requirements.
You can also consult the Graduate Catalog for general policy information for all graduate programs. The Graduate Catalog is the document of record for rules and regulations regarding graduate program policy at UF. It lists campus-wide policies, all available graduate degree programs, majors and concentrations, the academic year calendar, as well as all officially available graduate courses.
The Graduate Handbook is a good resource for finding specific policy information for maintaining satisfactory progress until graduation (e.g. clearing prior, readmission, requirements for advanced degrees, composition of a supervisory committee, how to select an advisor, full-time registration).
THESIS AND DISSERTATION GUIDELINES
The Graduate School's Editorial Office oversees Thesis and Dissertation submissions processing, and has created a guide for following UF's requirements for preparation and submission of a thesis and dissertation. If you have questions about the process, you can contact members of Editorial Office for more information.
The Academic Calendar is updated yearly by the Graduate School, and lists critical dates for Fall, Spring, and Summer terms. You can find the dates listed on the Graduate School's calendar, or in the Graduate Catalog.
The critical dates listed will include deadlines for dropping or adding courses, submission of thesis or dissertation materials, and other academic dates.
Your supervisory committee will inform you of the regulations that govern your degree program, as well as assist you with creating your plan of study. The procedures for setting your supervisory committee will be set by your graduate program. Your committee may be comprised of faculty members with whom you will work regularly, or may be appointed administrators of your program. Work directly with your graduate coordinator or advisor to establish a committee (if necessary), or to determine who is on your committee, early in your graduate career.
The plan of study will set appropriate deadlines and benchmarks for your academic work towards your degree. This plan may be highly customized, in the case of some of our specialized PhD programs, or may be similar for all students in a particular graduate program, like some of our Master's programs that are comprised mostly of coursework. Please confer with your advisor and your supervisory committee on your plan of study throughout your graduate career, to ensure that you are meeting your goals.
For more information on selecting a supervisory committee, please see the Graduate Student Handbook.
Graduate students are often appointed as fellows or assistants. For students who receive funding from the university as a scholarship or assistantship, there are regulations that are separate from your academic requirements, that you must follow to fulfill the duties of your appointment.
Assistantship appointments create an employer/employee relationship between a student and the employing unit. As a result, there are workplace regulations that must be followed, and you should receive appropriate information with your letter of appointment from your hiring unit.
Also, graduate assistants are collectively represented by Graduate Assistants United, which bargains collectively with the university on behalf of all graduate assistants on campus.
As an employee, you would be eligible for a number of benefits open to all employees at UF. You can get further information from your program's human resources (HR) staff member, the university's Human Resource Services office, or from the most recent GAU contract.
Fellows are paid a stipend, in exchange for their commitment to study full-time towards their degree. Fellowship appointments are also processed by your program's HR staff members.
BEFORE YOU ARRIVE
If you have been appointed as an assistant or a fellow, please contact your hiring department prior to your arrival in Gainesville. You may be able to complete numerous administrative requirements in the summer. In some cases (e.g. obtaining university-provided health insurance), hiring requirements must be met before the start of the semester to be active, since HR appointments may begin earlier than the first day of classes.
To monitor your progress, we have also provided a summary of online resources for your program, which you can visit next.